Queen’s Chinese Catholic Community
Constitution (Last Updated March 8, 2015)
Article I – Club’s
Name: Queen’s Chinese Catholic Community (QCCC)
Article II –
Objectives:
i. To
share the Catholic faith with the students of Queen’s University and community
of Kingston
ii. To
provide support to Chinese Catholics and all members through weekly gatherings,
faith sharing, discussion, games, prayer and song
iii. To
follow the Catholic mission of spreading our faith and outreach to all through
charitable work
iv. To
be a source of unity and support to the Joint University Chinese Catholic
Community (JUCCC), a network of CCCs from other Ontario universities. Various
events are held throughout the year.
v. To
dialogue continuously with all other campus groups, particularly religious
groups
Article III –
Affiliation with the Alma Mater Society (A.M.S.):
The constitution of the A.M.S. shall take precedence over
this constitution. In particular, the following sections of the A.M.S.
Constitution shall be recognized: 2.01.03, 7.01, and 7.02.
Article IV –
Membership:
Full members of the club shall consist of any student or
faculty member of Queen’s University, and those interested in the Kingston
community.
Full A.M.S. members have the right to vote at the meetings
of the General Assembly, seek nomination and be elected to an Executive office.
Article V – Structure
of the Executive Committee:
The Executive Committee consists of volunteers. Volunteers
must currently be members. Of the volunteers, the following Executive Officers are
appointed annually by the president and vice-president(s) of the previous
academic year:
1.
President
2.
Music Coordinator
3.
Community Outreach
4.
Local Representative
5.
Campus Relations
6.
Logistics Coordinator
7.
Advisor (optional)
8.
General Executive (optional)
The Executive Officers and committee members have such
powers and duties as are assigned to them by the constitution and as may be
delegated to them from time to time by resolution of the Executive Committee.
The Executive Committee serve as such without remuneration
and no Officers shall directly or indirectly receive any profits from their
positions as such.
The term of office for all Officers shall end on the 30th day of April each
year.
Article VI – Duties
of the Executive Officers:
1. President
The President
is expected to represent QCCC officially and be responsible to ex-officio for
all public relations. They are expected to oversee all subcommittees and
general administrative duties, execute good judgment, resolve issues, make
final decisions, help co-ordinate all QCCC activities, look after the QCCC
e-mail account on a regular basis, and attend all executive meetings. He or she
maintains all financial records and receives donations from QCCC meetings,
presents a financial statement every term to the Executive committee, and
proposes budgets for any funding opportunities. The Co-presidents must be
baptized Catholics in full communion with the Catholic Church.
2. Music Coordinator
The Music Coordinator is responsible for coordinating music for all general meetings, prison visits, and any other events where music is required. He or she is responsible for keeping and organizing QCCC music resources such as lyrics and musical scores. He or she is also encouraged to facilitate musical participation.
3. Community Outreach
The Community Outreach Officer is responsible for organizing opportunities for QCCC to volunteer in the larger Queen's and Kingston community, such as prison visits.
4. Local Representative
The Local Representative is to liaise with the Joint University Chinese Catholic Community (JUCCC) as well as helping to coordinate and promote annual campus visits to other CCCs and the annual JUCCC Retreat.
5. Campus Relations
The Campus Relations Officer is responsible for maintaining contact with other campus groups and organizing joint events with these groups, notably in the Christian community. He or she will also be responsible for seeking opportunities for interreligious dialogue on campus.
2. Music Coordinator
The Music Coordinator is responsible for coordinating music for all general meetings, prison visits, and any other events where music is required. He or she is responsible for keeping and organizing QCCC music resources such as lyrics and musical scores. He or she is also encouraged to facilitate musical participation.
3. Community Outreach
The Community Outreach Officer is responsible for organizing opportunities for QCCC to volunteer in the larger Queen's and Kingston community, such as prison visits.
4. Local Representative
The Local Representative is to liaise with the Joint University Chinese Catholic Community (JUCCC) as well as helping to coordinate and promote annual campus visits to other CCCs and the annual JUCCC Retreat.
5. Campus Relations
The Campus Relations Officer is responsible for maintaining contact with other campus groups and organizing joint events with these groups, notably in the Christian community. He or she will also be responsible for seeking opportunities for interreligious dialogue on campus.
6. Logistics Coordinator
The Logistics Coordinator is responsible for completing QCCC’s applications for participation in the Sidewalk Sale, Queen’s in the Park, Tricolour Open House and other events involving AMS clubs. He or she is responsible for applying for club grants, re-ratification of the club and giving notice to other executives regarding upcoming AMS club workshops. He or she is responsible for all space bookings and equipment rental and for the allocation, supervision, and maintenance of all QCCC equipment.
The Logistics Coordinator is responsible for completing QCCC’s applications for participation in the Sidewalk Sale, Queen’s in the Park, Tricolour Open House and other events involving AMS clubs. He or she is responsible for applying for club grants, re-ratification of the club and giving notice to other executives regarding upcoming AMS club workshops. He or she is responsible for all space bookings and equipment rental and for the allocation, supervision, and maintenance of all QCCC equipment.
7. Advisor (optional)
The Advisor is responsible for overseeing the duties of the other newly-appointed executives and providing guidance where necessary. The Advisor should have at least three years of prior experience in the Executive Committee.
The Advisor is responsible for overseeing the duties of the other newly-appointed executives and providing guidance where necessary. The Advisor should have at least three years of prior experience in the Executive Committee.
8. General Executive (optional)
The General Executive member is responsible for
participating in the planning of cell gatherings every Friday, as well as
providing help (as needed) to other executive members for various duties during
the year which include but are not limited to joint university events, music
co-ordination and volunteer visits. This is an entry-level position that helps
the executive determine potential roles of interest for the years to come.
Article VII – Duties
of the Executive Committee:
The Executive Committee shall:
a.
Hold its first meeting before the end of
September and thereafter every one to two weeks as deemed necessary
b.
Carry on the business of the community within
the limitations of this constitution and its bylaws
c.
Regularly seek the wishes of QCCC members and
always strive to honor them faithfully
Article VIII –
Provisions for the Constitution of QCCC:
1. Executive Committee Structure:
a) A General
Meeting explaining the roles of the Executive Committee must be held every year
before the last week of March for those interested in executive positions
b) The current
and outgoing Co-presidents will appoint each position and contact each new
executive committee member to confirm their interest in the executive position.
No formal interviews will
be conducted.
c) All Executive
Committee members are strictly volunteers
d) All Executive Committee
members are hired based on their regular attendance, commitment, and
participation in weekly club activities. All Executive Committee members must
have been active members of the club for at least two semesters prior to being
hired.
2. Executive Committee Transitions:
a) The
succeeding Executive Officers shall request the serving Executive Committee for
all necessary files and financial records before the 30th of April
3. Financial Records
a) All funds are located in a community service account at
HSBC
b) All incoming funds shall be used solely to fulfill the
objectives of the community as stipulated by this constitution
Article IX – AMS Assembly
The AMS Assembly, as the highest legislative body
representing students at Queen’s, constitutes the ultimate source of authority
for the Queen’s Chinese Catholic Community. Moreover, it can set up ad hoc
committees with specific terms of reference to investigate financial matters
and report to its next meeting.
Article X – A.M.S.
Affiliation:
The A.M.S. Assembly, as the highest legislative body
representing students at Queen’s, constitutes the ultimate source of authority
for the QCCC. Moreover, it can set up ad hoc committees with specific terms of
reference to investigate financial matters and report to its next meeting.
Article XI – Funding
1.
In accordance with section 7.02 of the AMS
constitution, the Queen’s Chinese Catholic Community recognizes it is eligible
to receive either or both student activity fees and Assembly grants.
Eligibility for receiving Club Grants shall be restricted to those student
organizations receiving funding from neither student activity fees nor Assembly
Grants. Any funding received from the Society shall be spent for the purpose
for which it was requested.
2.
The Queen’s Chinese Catholic Community shall be
eligible to fundraise and to receive donations. Fundraising efforts and
donations in excess of $5,000 shall in all cases to be coordinated through the
AMS Advancement and Development Officers and the Queen’s University Office of
Advancement business office.
Article XII –
Amendments:
This constitution shall be reviewed annually and any
amendments shall be immediately presented to the A.M.S. for approval, through
the Commission of Internal Affairs.
